Example of Duties:
Setting up all files relating to municipal citations issued to juveniles.
Entering data into CCAP computer system.
Follow up on forfeitures and if needed schedule Court hearing for further action.
Responsible to collect and disburse all juvenile restitution; maintaining accurate accounting records.
Assist with the administration of the AODA educational program for first time juvenile offenders.
Assist with the annual guardianship accounting mailings; checking reports for accuracy and updating data in the computer.
Assist with scheduling protective placement reviews and recording documents when filed.
Assist with maintenance of the juvenile checking account, keeping all accounting records, and making monthly deposits.
Balance the bank statement.
Assist with document preparation for guardianships, protective placement, and AODA proceedings.
Assist with preparing and mailing monthly billings for Probate fees.
Assist with collection process for reimbursement of payments advanced.
Assist with receipting checks through the CCAP Financial System and working closely with the Clerk of Courts Office in providing information, reports, and deposits.
Provide clerical assistance including typing, filing, data entry, answering the telephone, preparing mail, making photocopies and sending faxes.
Assist with ordering supplies.
Assist the Register in Probate with duties as assigned.
The above duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Essential Knowledge and Abilities
Pre-employment: Ability to type 45 wpm. Ability to obtain 70% on computer-based tests.
Ability to work with numbers with a high degree of accuracy.
Ability to accurately balance a checkbook.
Knowledge of Microsoft Word.
Skill in preparing and maintaining clear, concise records and reports.
Ability to organize and schedule work efficiently to complete tasks.
Ability to use tact and diplomacy when speaking with irate clients on the telephone or in person.
Ability to understand and follow written and oral instructions.
Ability to effectively communicate program education to juveniles and adults.
Ability to maintain strict confidentiality.
Ability to establish and maintain effective working relationships with co-workers, the general public, as well as professionals such as lawyers, judges, and case managers.
Training and Experience
Graduation from high school or GED equivalent.
Three years of clerical experience working in an office environment.
The performance of tasks inside protected from weather conditions.
Ability to perform most work from a sedentary position. Typically involving some combination of balancing, stooping, crouching, crawling, lifting, carrying, pushing and pulling.
Ability to function in situations encountered in a normal office setting.