Program Assistant, $20.38/hour |
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DEPARTMENT OF PUBLIC HEALTH
Program Assistant
Description: The Program Assistant is responsible for assisting in the implementation and administration of health department programming within the Kewaunee County Health Department. Responsibilities may include event coordination, immunization program coordination, creation and maintenance of agency resources, website, and Facebook page; billing, monthly financial submissions, and basic reception / clerical duties. This position will work directly with the Health Officer/program staff to ensure agency organization and efficiency.
Primary Responsibilities:
Manage all billing for the health department. Maintain insurance company agreements to complete this billing.
Submit all monthly, bi-monthly, quarterly, and final grant statements. Maintain knowledge and use of the ACS Financial System.
Maintains all grant spreadsheets. Assists the program director in the management of these grant funds.
Assist in invoicing, receipts, purchasing, ordering of supplies, phone management, and other clerical management functions.
Prepare monthly reports and minutes for the Board of Health.
Serves as the immunization program assistant. (Responsibilities include immunization data entry, ordering vaccines, maintenance of digital data loggers and temperature monitoring, ordering medical supplies, and assisting at scheduled clinics).
Creation and/or maintenance of agency resources including the agency website, Facebook page, bulletin boards, and written communication.
Coordinate or assist in the coordination of agency events as directed. (events may include the Back to School Program, Annual Skin Cancer Screening, and Holiday Giving Tree).
Maintains HIPAA compliance for all agency records.
Maintain relationships with community-based organizations and businesses for collaborative partnerships and building agency awareness.
The above responsibilities are normal for this position. These are not to be construed as exclusive or all-inclusive. Other responsibilities may be required and assigned.
Minimum Qualifications:
Preference is given to candidates with a bachelor’s degree or higher who can demonstrate knowledge in the healthcare / public health setting.
Knowledge of clerical and administrative procedures and prior experience in an office environment.
Knowledge and familiarity with computer programs including Word, Excel, PowerPoint, Adobe Acrobat, Piktochart, and Canva.
Strong competency in writing and oral communication.
Bilingual preferred.
Time Commitment:
This is a full-time position. Hours typically fall between Monday-Friday, 8:00 a.m. to 4:30 p.m.
Occasional weekend or evening hours may arise.
Compensation:
Hourly rate is based on the county pay scale.
Benefits are based on the county personnel policy.
Physical Demands
Tasks performed are inside in a normal office setting in a sedentary position. While performing the duties of this job one may be required to sit for a period of up to two hours.The employee must be able to receive and enter information using a standard computer operating system. The employee must be able to review and sign documents and records relevant to this position.The employee is required to stand, walk, use hands and fingers, feel, push, pull, reach with arms, hands above and below shoulders, stoop, kneel, crouch and crawl.The employee may occasionally lift or move up to 25 pounds. The employee will be expected to travel from time-to-time to access schools and other offices.
The physical demands described here are generally representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable an individual with a disability to perform the essential functions while performing the duties of this job.
Valid driver’s license, auto insurance and access to automobile required.